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Writer's pictureKyle P. Magee, Esq.

Navigating BOI Reporting: What Business Owners Need to Know

Updated: Nov 4

In today's fast-paced business world, staying compliant is more important than ever. One key development affecting many companies is the Beneficial Ownership Information (BOI) filing requirement. This requirement, set by the Corporate Transparency Act (CTA) and enforced by the Financial Crimes Enforcement Network (FinCEN), is essential for maintaining smooth operations and avoiding potential legal issues.


Who Needs to File?


Most U.S.-formed corporations, limited liability companies (LLCs), and some other business entities are required to file BOI reports. Notably, exemptions are made for larger companies established for extensive or specific purposes. For instance, if your company has more than 20 full-time employees and reports more than $5 million in annual revenues, you may not need to file. However, small businesses and privately-held entities—the backbone of the U.S. economy—must be vigilant about these requirements. According to the U.S. Small Business Administration, small businesses account for 99.9% of all U.S. businesses, underscoring the importance of understanding these compliance obligations.


Key BOI Filing Deadlines


Staying on top of deadlines is crucial to avoid hefty penalties. Here are the essential filing dates:


  • Entities Formed Before January 1, 2024: These businesses must file their BOI report by January 1, 2025.

  • Entities Formed After January 1, 2024: New businesses will need to file their BOI report within 90 days of formation.


Understanding these timelines can help ensure your business stays compliant without last-minute rushes.


Business timeline with filing deadlines

When to Update Your BOI Information


The process doesn’t end with the initial filing. Businesses must update their BOI reports within 30 days after any of the following events:


  • Ownership Change: If a new beneficial owner is added or an existing owner is removed, you must notify FinCEN. For instance, if a co-founder leaves the company and someone else takes their place, this information needs to be updated immediately.


  • Name Change: If a beneficial owner changes their legal name, it is critical to reflect this change.


  • Address Change: Changes in a beneficial owner’s residential address must also be reported.


  • Control Changes: Any shifts in business control or structure require updates to your BOI report.


Keeping this information current is essential for compliance and transparency.


Information Needed for BOI Filing


Filing your BOI report requires gathering specific information about your business and each beneficial owner. Below is a clear outline of the information needed:


For the Company:


  • Legal Name: Must match registration documents.

  • Principal Business Address: The physical address where your business operates.

  • Jurisdiction of Formation: This refers to the state where your company was initially registered. For example, a business registered in California must list California as its jurisdiction.


  • Tax Identification Number (TIN): This number is vital for compliance purposes.


For Each Beneficial Owner:


  • Full Legal Name: The complete legal name of each beneficial owner.

  • Residential Address: The home address for each owner.


  • Date of Birth: Used to verify each owner's identity.

  • Government-issued ID: A driver’s license, passport, or other forms of identification.


Identifying Beneficial Owners


Recognizing who qualifies as a beneficial owner is a key step in the BOI filing process. You can use two tests to help with this:


  • Control Test: This test identifies individuals who have substantial control over the business. Think executive officers, major shareholders, and directors.


  • Ownership Test: This test tracks individuals who own or control 25% or more of the equity in the company. Identifying these individuals is vital for compliance and reporting accuracy.


Importance of BOI Reporting for Small Businesses


Understanding and adhering to BOI reporting requirements is crucial for small businesses. These obligations promote transparency and trust, not only with regulators but also with stakeholders, clients, and customers. Accurate reporting helps position your business as trustworthy and responsible. Additionally, non-compliance can result in serious consequences. Entities may face penalties, ranging from fines of up to $500 per day to restrictions on business operations. These can negatively impact reputation and growth.


BOI Filing Assistance


Navigating BOI reporting can be tough, especially for small businesses with limited compliance resources. Engaging professionals—like an experienced business attorney—can ensure timely and accurate filings. Many business owners find value in hiring local experts who understand the nuances of these regulations, helping them avoid common traps and maintain compliance.


At Magee Law Group, we offer BOI filing assistance to streamline this process, with tiered pricing starting at $75 for entities with 1–3 beneficial owners. Our team will handle the entire process to ensure your filing is accurate and timely. While BOI filing is something you can do on your own via the government’s BOI e-filing site with no filing fee, hiring a professional can reduce the stress and complexity.


Final Thoughts


Implementing BOI reporting requirements introduces a critical layer of regulatory compliance for small businesses and privately held entities. Staying informed about filing deadlines, necessary updates, and identifying beneficial owners can help business owners meet the standards set by the Corporate Transparency Act.


For those seeking guidance on BOI filing or other compliance issues, consulting experienced attorneys can provide vital support for navigating these complexities. You can contact Magee Law Group for assistance navigating these complexities. Compliance with these regulations not only fulfills legal obligations but also contributes to a more transparent and trustworthy business environment.


Compliance chart showcasing BOI requirements

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